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Purchase Orders
Contracting and Purchasing
The City issues three types of Purchase Orders. They are:
-Limited Purchase Order - A purchase order that does not exceed $500, may be processed on this type of Purchase Order, they begin with the letter L. An example would be (L9-00010)
-Regular Purchase Order - A purchase order with no limitation of the amount, however, it must be signed by Purchasing Division Staff. This Purchase Order begins with the letter P. An example would be (P9-00010).
-Contract Purchase Order - A purchase order for any Public Works Contract for any amount which has been approved by Council. This purchase order begins with the letter C. An example would be (C9-00010)
A Purchase Order is a legal and binding agreement between the Vendor and the City. The information contained in the Purchase Order is backed by the written quotation. If the Purchase Order does not agree with vendor records, it is the responsibility of the vendor to contact the City to have the order rescinded before delivery is attempted. Do not accept City of Jackson purchase orders if they do not agree with the above information.
Bid Concerns
Bid concerns as to the award of a particular bid, or if a bidder desires to be released from his/her own bid should present to the Purchasing Division, in written detail, the particulars of their case. The Legal Department will review the matter and advise the Purchasing Division of the City’s position.
Bid security and performance bonds and payment bonds maybe required in some instances, if such a requirement is desired, instructions will be included in the bid packet.
NOTICE: Public Works Construction Contracts are prepared by the Public Works Division.
Accounts Payable Process/Purchasing Cycle
Invoices are payable upon receipt of merchandise. Invoices should be mailed to the City of Jackson Accounts Payable Section - P. O. Box 17 - Jackson, MS 39205-0017. ALL Invoices must have a valid PO Number. Invoices being mailed to addresses other than Accounts Payable could result in the delay of payment.
Inquiries for payment should be directed to the Accounts Payable Section:
601-960-1029
When calling for information, it is most helpful if you have your Requisition Number or Purchase Order Number available.
